Last updated: 21 September 2026

These Terms and Conditions ("Terms") constitute a legally binding agreement between Edvance MedTech gGmbH ("Edvance MedTech", "we", "us", "our") and any individual or entity ("you", "your") who accesses, registers for, or participates in the Event. 

1. By registering for or participating in the Event, you (the Customer) acknowledge that you have read, understood, and agree to be bound by these. Terms. If you are a B2B Customer, you represent that you have the authority to bind your Participants to these Terms. If you are entering into this agreement on behalf of a legal entity, you represent that you have the authority to bind such entity.
2. These Terms and Conditions apply exclusively to the Event. Separate terms and conditions apply to other educational services, research programs, and other activities offered by Edvance MedTech.
3. These Terms supersede any terms contained in purchase orders, invoices, or other documents submitted by a Customer. Any conflicting terms proposed by Customers are expressly rejected unless specifically agreed to in writing by an authorised representative of Edvance MedTech. 
   
   

1. Registration for the Event is conducted exclusively through the Educational Platform. Participants are responsible for providing accurate and complete information during registration, including the selection of any applicable conference track. Track selection (e.g., high-risk or low-risk devices) may only be changed subject to availability by written request no later than fourteen (14) days prior to the Event start date.  
2. Participants may indicate accessibility and dietary requirements during registration. Edvance MedTech shall use reasonable efforts to accommodate such requirements but does not guarantee fulfilment. Further details are set out on the Event Information page on the Educational Platform. 
3. Participants shall comply with all venue rules, health and safety regulations. Edvance MedTech reserves the right to refuse entry to or remove any Participant who is in breach. In such event, no refund shall be due. 
   
4. Edvance MedTech shall not be liable for any content, opinions, or information shared by speakers during the Event. Such content represents the individual views of the speaker and does not constitute an endorsement by Edvance MedTech. 
5. Participants must: 
   a.     Provide accurate and complete registration information 
   Participants are responsible for ensuring that the registration information submitted through the Educational Platform is accurate and up to date, and for maintaining the confidentiality of any login credentials associated with their registration account. 
6. Participants acknowledge that Edvance MedTech may photograph, film, or record the Event. By attending, each Participant consents to such recording and its use by Edvance MedTech as further described in the Privacy Notice and Media Consent Notice. 

1. Fees for the Event are published on our website and Educational Platform. Pricing may differ between B2B Customers and B2C Customers. Early bird pricing may be offered for a limited period and is subject to availability; details and eligibility conditions are published on the Educational Platform and/or Edvance MedTech’s website. All prices are stated in Euros (EUR) and include applicable taxes unless otherwise specified. The price at which the Event is offered at the moment of registration applies to you (the Customer). 
2. Edvance MedTech offers reduced pricing to support access for certain B2C Customer categories as set forth on the Educational Platform. B2B Customers may be eligible for group and early bird discounts as specified in formal offers or invoices. Case-study presenters accepted by Edvance MedTech to present a case study at the Event are entitled to a discount of 50% on the applicable registration fee for their personal ticket. If a Case-study presenter is selected to present two case studies at the Event, they are entitled to a 100% discount on the application registration for their personal ticket. Eligibility for the case-study presenter discount is subject to acceptance of the case-study submission by Edvance MedTech and must be claimed at the time of registration; it cannot be applied retrospectively. Speakers presenting at the Event under a Speaker Agreement are required to register through the Educational Platform and are entitled to discount on the applicable registration fee by using a non-transferable discount code. Eligibility for the speaker discount is subject to the existence of a valid Speaker Agreement and must be claimed at the time of registration. Discount eligibility requires submission of appropriate documentation during registration. B2C Customer discounts cannot be combined with other promotional offers. Edvance MedTech may request proof of eligibility for a discount. 
3. Edvance MedTech is under no obligation to offer discounts and reserves the right to modify, suspend, or terminate any discount programme at any time without prior notice. Previous receipt of discounts does not create any entitlement to future discounts. 
4. Group discounts may be available for B2B Customers purchasing registration for the Event for multiple Participants, subject to minimum enrollment requirements and other conditions as specified in formal offers or invoices. All such discounts are applicable only to the specific Event for which they have been provided and are valid until the moment set forth in the offer.
5. Payment must be received by Edvance MedTech in full at least 2 business days prior to the start date of the Event. Customers who fail to meet this payment deadline will be unable to participate in the Event and have no right to any Event content. 
6. All prices include applicable German VAT unless otherwise stated. Customers outside the EU may be exempt from VAT subject to valid VAT registration verification. Customers are responsible for any additional taxes or duties in their jurisdiction. Currency conversion rates (if applicable) are disclosed at the time of invoicing. No hidden costs will be added to the binding price after registration confirmation.
7.  No compensation will be provided for travel expenses, accommodation costs, opportunity costs, or other indirect costs incurred in connection with the Event.

1. If you are unable to participate in the Event, you may substitute a colleague by notifying info@edvance-medtech.com no later than three (3) days prior to the Event start date, providing your name, your colleague's name, and your colleague’s email address. Exercise of the right of substitution does not entitle you to a refund. The first name change per registration is free of charge; subsequent changes are subject to an administrative fee as published on the Educational Platform.
2.  B2C Customers have the following cancellation rights:
   a.     Right of withdrawal: 14-day cooling-off period from the day of registration. If the Event commences before the end of the withdrawal period, the
           B2C Customer agrees that they lose the right of withdrawal upon the start of the Event.
   b.     Right to pursue claims in your country of residence if you are established outside of Germany. 
   These consumer protection rights are in addition to the general cancellation rights outlined below in this Article.
3. B2C Customers exercising withdrawal rights are entitled to full refunds processed within thirty (30) days via the original payment method. In the event of cancellation less than three (3) days prior to the Event start date, no refund shall be due. The Customer shall receive a non-transferable voucher equivalent to thirty percent (30%) of the registration fee paid, redeemable exclusively for future events or educational services offered by Edvance MedTech, valid for twelve (12) months from issuance. Vouchers may not be exchanged for cash.

1. Certificates of attendance are issued to Participants who have attended the Event and constitute confirmation of attendance only; they do not certify any particular level of knowledge, competence, or qualification. Edvance MedTech does not retain records of issued certificates longer than one year after issuance.
2. Participants are responsible for determining the relevance and acceptance of Certificates for their specific professional needs.

1. All content, materials, and intellectual property provided through the Event, including but not limited to course materials, presentations, trademarks, and logos, remain the exclusive property of Edvance MedTech or its licensors. No ownership rights are transferred to Participants through participation in the Event.
   
2. Subject to compliance with these Terms, Edvance MedTech grants Participants a limited, non-exclusive, non-transferable, revocable licence to access and use the presentation slides made available in connection with the Event, solely for personal educational purposes. The slides will be made available for a maximum of six months after the Event. This licence does not permit:
   a.     Commercial use or resale of Event content.
   b.     Reproduction, distribution, or public display of materials.
   c.     Modification, adaptation, or creation of derivative works.
   d.     Removal of copyright, trademark, or other proprietary notices.
   

1. The Event is provided "as is" without warranties of any kind, whether expressed or implied. To the fullest extent permitted by law, Edvance MedTech disclaims all warranties, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
   
2. While Edvance MedTech strives to provide accurate and up-to-date information through the Event, Edvance MedTech does not warrant the accuracy, completeness, or reliability of any content. Content presented at the Event reflects the views of individual speakers and does not constitute professional, regulatory, or legal advice. Participants are responsible for independently verifying information and determining its suitability for their specific needs and circumstances.
3. By registering for the Event, the Customer (as defined in Article 1) represents and warrants that: (a) they have the legal capacity to enter into these Terms; (b) all registration information provided is accurate and complete; (c) if Customer is a B2B Customer, they have authority to bind their Participants to these Terms and such Participants' participation in the Event will comply with all applicable laws and regulations; (d) if Customer is a B2C Customer who is also the Participant, their participation in the Event complies with all applicable laws and regulations; and (e) Customer and/or Participant will not use Event content for any unlawful or prohibited purposes.

1. To the fullest extent permitted by law, Edvance MedTech's total liability for any claims arising from or related to the Event shall not exceed the total amount paid by you (the Customer) for the Event registration giving rise to the claim.
2. In no event shall Edvance MedTech be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, use, goodwill, travel costs, accommodation expenses, or other intangible losses, arising from or related to the Event, except where such exclusion is prohibited by mandatory German law.
3. Nothing in these Terms shall exclude or limit liability that cannot be excluded or limited under applicable German law, including liability for death or personal injury caused by negligence, intentional misconduct, fraud, or fraudulent misrepresentation, or any other liability that cannot be excluded under mandatory consumer protection law.
4. B2B Customers agree to indemnify and hold harmless Edvance MedTech from claims arising from their or their Participants' participation in the Event, including damage to the venue or injury to other attendees caused by the conduct of the Customer or its Participants, violation of these Terms, or infringement of third-party rights, except to the extent such claims arise from gross negligence or intentional misconduct by Edvance MedTech. This indemnification obligation does not apply to B2C Customers.

1. These Terms commence upon the Customer's registration for the Event and continue until terminated in accordance with the provisions herein.
2. Customers may only terminate these Terms and cancel their registration for the Event within the refund period specified in Article 5. No other termination rights are granted to Customers under these Terms.
3. Edvance MedTech reserves the right to cancel or discontinue the Event, including any sessions, tracks, or related programming, at any time and for any reason, with or without prior notice. In the event of such cancellation, Edvance MedTech reserves the right to modify the Event, including changes to the venue, dates, schedule, speakers, programme content, or format.
4. Changes to speakers, programme content, or schedule shall not entitle Customers to cancellation or refund.
5.  In the event of a material change to the venue or dates, Customers may cancel and receive a full refund, provided a written request is submitted within seven (7) days of notification. 
   
   

1. Neither party shall be liable for any failure or delay in performance due to events beyond its reasonable control, including acts of God, illness of speakers or trainers, natural disasters, war, terrorism, labour disputes, government actions, pandemics, epidemics, or failure of essential third-party services or infrastructure ("Force Majeure Events").
2. During Force Majeure Events, the affected party shall: (a) promptly notify the other party of the event and its expected duration; (b) use reasonable efforts to mitigate the effects and resume performance; and (c) provide alternative arrangements where feasible. If a Force Majeure Event continues for more than 60 days, either party may terminate these Terms with written notice.
   
   

1. Complaints regarding the Event should be submitted in writing to complaints@edvance-medtech.com, including detailed information about the issue, relevant dates, and desired resolution. Edvance MedTech will acknowledge receipt within 2 business days and provide a substantive response within 10 business days.
2. If you are not satisfied with the initial response, you may request escalation to senior management. Unresolved complaints may be subject to the dispute resolution procedures outlined in Article 22.

1. You (the Customer) may not assign, transfer, or delegate your rights or obligations under these Terms without prior written consent from Edvance MedTech. For B2B Customers, this includes any assignment affecting the rights or obligations of Participants. Edvance MedTech may assign these Terms without restriction.
2. If any provision of these Terms is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect. Invalid provisions shall be replaced with valid provisions that most closely approximate the intent of the original provision.
3. No waiver of any provision of these Terms shall be deemed or shall constitute a waiver of any other provision. No waiver shall be effective unless in writing and signed by the party against whom such waiver is sought to be enforced.
4. All notices required under these Terms shall be in writing and delivered by email, registered mail, or courier to the addresses specified in the registration information or, for notices to Edvance MedTech, to the contact information provided in Article 2. Notices are deemed received when delivered by email (if receipt is confirmed), or three (3) business days after posting if sent by mail.
5. These Terms are intended solely for the benefit of the parties and do not create any rights for third parties. No third party shall be entitled to rely on or enforce any provision of these Terms.

Last updated: 21 September 2026 

Edvance MedTech gGmbH (“Edvance MedTech”, “we”, “our”), with its offices at Simeonscarré 2, 32423 Minden, Germany is the data controller for the processing of your personal data in connection with the Clinical Evaluation: An Educational Conference by Edvance MedTech (“Event”). 

You can contact us at info@edvance-medtech.com.  

Registration and event administration.  

We process your name, email address, professional title, organisation, selected conference track, and login credentials in order to manage your registration and administer the Event. Where you register yourself, this processing is necessary for the performance of our contract with you (Art. 6(1)(b) GDPR) and is further based on our legitimate interest in administering the Event (Art. 6(1)(f) GDPR). Where your registration is made by your employer or organisation, this processing is based on our legitimate interest in hosting and delivering the Event and fulfilling our contractual obligations to the B2B Customer (Art. 6(1)(f) GDPR). We retain this data for one year after the Event. 

Payment processing.  

We process your name, company name, payment details, billing address, and – where relevant – your VAT number in order to process your registration fee and to comply with our statutory tax and accounting obligations under German law. Processing your payment details for the purpose of executing the transaction is necessary for the performance of our contract with you (Art. 6(1)(b) GDPR). Retention of payment and invoicing records for tax and accounting purposes is necessary for compliance with a legal obligation to which we are subject (Art. 6(1)(c) GDPR). We retain payment records for ten years in accordance with applicable statutory retention periods. 

Where your registration is made by your employer or organisation, we process the employer name, contact person details, and invoice information for the purpose of administering the B2B registration and issuing invoices. This processing is based on our legitimate interest in managing our contractual relationship with the B2B Customer and administering the Event (Art. 6(1)(f) GDPR). We retain this data for ten years in accordance with our statutory accounting obligations. 

Dietary preferences and accessibility requests.  

Providing information about dietary preferences and accessibility needs is fully voluntary. If you provide dietary requirements or accessibility needs during registration, we process this information solely in order to make appropriate arrangements for your attendance. This processing is based on your consent. You may withdraw your consent at any time; withdrawal will not affect arrangements already made. We delete this data within thirty days after the Event. 

Complaints handling.  

If you submit a complaint, we process your name, contact details, and the content of your complaint in order to handle and resolve it. This processing is based on our legitimate interest in managing complaints effectively (Art. 6(1)(f) GDPR). We retain complaint records for three years after resolution. 

Post-event feedback. 

Following the Event, we may send you a questionnaire to gather your feedback on your experience. We process your name, email address, and survey responses for the purpose of evaluating and improving the quality of our events. This processing is based on our legitimate interest in improving our services (Art. 6(1)(f) GDPR). Participation in the feedback questionnaire is entirely voluntary. We retain your responses for two years after the Event. 

Participation certificates.  

We process your name, professional title, organisation, e-mail address and attendance record in order to issue you with a certificate of attendance following the Event. This processing is necessary for the performance of our contract with you (Art. 6(1)(b) GDPR). We retain records of issued certificates for one year after the Event. 

Newsletter and marketing communications. 

If you register for the Event, we may use your name and email address to send you newsletters and information about other educational events and services offered by Edvance MedTech. This processing is based on our legitimate interest in informing you of relevant educational opportunities (Art. 6(1)(f) GDPR). You have the right to object at any time to the processing of your personal data for direct marketing purposes under Article 21(2) GDPR. To exercise your right to object, click the unsubscribe link in any marketing email or contact us at info@edvance-medtech.com. We will cease sending marketing communications promptly upon receipt of your objection. 

Handling of legal claims.  

Where necessary, we may process your personal data for the purpose of establishing, exercising, or defending legal claims arising in connection with the Event. This processing is based on our legitimate interest in protecting our legal position (Art. 6(1)(f) GDPR). We retain relevant data for the duration of any applicable limitation period under German law. 

Event photography. 

This processing is based on our legitimate interest in promoting the Event and our educational activities (Art. 6(1)(f) GDPR). You may opt out of being photographed or filmed at any time — including at the point of registration by notifying us at info@edvance-medtech.com, or on the day of the Event by informing a member of our staff. Where you have opted out, we will take reasonable steps to exclude you from photography and filming; however, we cannot guarantee exclusion from incidental background imagery. We retain this material until it is no longer used for marketing purposes or until you exercise your right to object, whichever is earlier. 

Who we share your data with if you are an attendant. 

Your personal data may be shared with the following recipients where necessary: the venue operator, for the purpose of organising the Event; our payment service provider, for processing your registration fee; and the provider of the Educational Platform. We may also disclose personal data to public authorities where required by law. Where the Event includes exhibition areas or sponsor activations, any badge scanning by sponsors is voluntary and subject to a separate consent process; it is not covered by this notice. 

The Event includes networking opportunities. We do not share participant lists with other attendees or third parties. Any exchange of contact details between Participants takes place on a voluntary basis between the individuals concerned and is not facilitated or controlled by Edvance MedTech. 

What is mandatory and what is voluntary. 

Providing your registration data and payment details is a contractual requirement for participation in the Event; without this data we cannot process your registration. Providing dietary preferences and accessibility requests is entirely voluntary. You may opt out of photography and filming at any time as described above. Participation in the post-event feedback questionnaire is also voluntary. 

The following applies in addition to the information set out above, to the extent you participate in the Event as a speaker or case-study presenter. 

Case-study proposal assessment. 

If you submit a case-study proposal for consideration at the Event, we process your name, professional title, organisation, email address, and the content of your proposal in order to assess its suitability for inclusion in the Event programme. This assessment is carried out by our scientific board. This processing is based on our legitimate interest in curating a high-quality and scientifically relevant Event programme (Art. 6(1)(f) GDPR). Where your proposal is accepted, we retain proposal submissions and assessment records for one year after the Event. Where your proposal is declined, we will notify you by email and delete your proposal data within sixty (60) days of that notification; your data will not be used for any other purpose. 

Speaker and presenter profile and conference organisation.

We process your name, professional title, organisation, email address, telephone number, biography, and photograph in order to coordinate your participation in the Event. Where you are a speaker, this processing is necessary for the performance of the Speaker Agreement between you and Edvance MedTech (Art. 6(1)(b) GDPR) and is further based on our legitimate interest in hosting and delivering the Event (Art. 6(1)(f) GDPR). Where you are a case-study presenter, this processing is based on our legitimate interest in organising, promoting, and delivering the Event (Art. 6(1)(f) GDPR). We retain this data for one year after the Event. 

Registration data.  

We process your name, professional title, organisation, email address, telephone number, biography, and photograph in order to coordinate your participation in the Event, publish your profile in the Event programme and on our website, and manage logistical arrangements. Where you are a speaker, this processing is necessary for the performance of the Speaker Agreement between you and Edvance MedTech (Art. 6(1)(b) GDPR) and is further based on our legitimate interest in hosting and delivering the Event (Art. 6(1)(f) GDPR). Where you are a case-study presenter, this processing is based on our legitimate interest in organising, promoting, and delivering the Event (Art. 6(1)(f) GDPR). We retain this data for one year after the Event.  

Presentation materials.  

We process personal data included in your presentation slides and any other materials you submit in connection with your session. This processing is based on our legitimate interest in delivering and documenting the Event (Art. 6(1)(f) GDPR). We retain presentation materials for one year after the Event. 

Recording and promotional use. 

We may record your session for simultaneous display in overflow rooms within the Event venue where attendance exceeds room capacity.  

We may also photograph your session and use your name, photograph, and biography for the purpose of promoting the Event and our educational activities, including on our website and in marketing materials. This processing is based on our legitimate interest in delivering the Event to all attendees and in promoting Edvance MedTech's educational mission (Art. 6(1)(f) GDPR).  

You may opt out of promotional photography and the use of your image for marketing purposes at any time by notifying us at info@edvance-medtech.com. Opting out will not affect the display of your name and biography in the Event programme, nor the use of overflow recordings for the sole purpose of facilitating attendance within the Event.  

We retain promotional materials until they are no longer used for marketing purposes or until you exercise your right to object, whichever is earlier. 

Who we share your data with. 

Your name, professional title, organisation, biography, and photograph will be shared with registered Participants as part of the Event programme. Your presentation materials will be made available to registered Participants following the Event. We may also share your data with the venue operator and the provider of the Educational Platform to the extent necessary to organise the Event. 

What is mandatory and what is voluntary.  

Providing your speaker or presenter profile data and, where applicable, your registration data is necessary for the performance of the Speaker Agreement or for the organisation of your participation in the Event; without this data we cannot facilitate your session. Providing presentation materials is required in order for your session to take place. Promotional photography and the use of your image for marketing purposes are voluntary; you may opt out at any time as described above. 

We do not transfer your personal data to countries outside the European Economic Area. Where any such transfer is necessary, we will ensure that appropriate safeguards are in place in accordance with Chapter V of the GDPR

You have the right to object at any time to the processing of your personal data where that processing is based on our legitimate interests.  

In addition to the right to object, you have the right to access, rectify, or erase your personal data, to restrict its processing, and to data portability where applicable. Where processing is based on your consent, you may withdraw that consent at any time without affecting the lawfulness of processing carried out prior to withdrawal. To exercise any of these rights, please contact us at info@edvance-medtech.com. You also have the right to lodge a complaint with the competent supervisory authority. The supervisory authority for Edvance MedTech is the Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (www.ldi.nrw.de). We would be grateful if you share your complaint with us first and will strive to resolve your complaint in a satisfactory manner. 

Automated decision-making and profiling. We do not carry out any automated decision-making, including profiling, that produces legal effects concerning you or that similarly significantly affects you within the meaning of Article 22 GDPR. 

Edvance MedTech gGmbH (German non-profit organization)
Simeonscarré 2
32423 Minden, Germany
Email: info@edvance-medtech.com
Website: https://edvance-medtech.com

Commercial Register: HRB 20576
Registered at: District court Bad Oeynhausen 
Managing Director(s): Amelie Oltmanns
VAT ID: DE457683911